Job Description

Title: Milner Library Digitization Center Student Assistant
Employee Classification: Student Help Regular
Division Name: Academic Affairs
Department: Milner Library

Job Summary

The Milner Library Digitization Center converts Illinois State University and community materials to digital formats for a variety of purposes, most notably research and scholarship.

Essential tasks include making small, repetitive motions such as typing or operating equipment and looking at screens for prolonged periods. Attention to detail, including close reading skills and ability to follow written directions, is essential for success in this role.

Job duties
• Scan and/or photograph historical books, documents, photographs, artwork, and objects
• Transcribe type- and/or handwritten text
• Edit, process, and store digital files in a complex directory structure
• Ensure copyright compliance by redacting unlicensed content from digitized images

Additional Information

Student employees are eligible to participate in the University’s 403(b) Plan.  More information can be found here.

Pay Rate

$15.00/hour

Required Qualifications

• General desktop computer literacy, including experience working with and understanding of file directories and file management conventions
• Ability to read and transcribe handwritten cursive documents
• Good oral and written communication skills
• Good task adherence and time management skills

Preferred Qualifications

• Experience handling rare and/or fragile historical materials
• Experience using flatbed, overhead, and/or slide scanners
• Photography experience, especially studio/commercial photography training
• Experience using Microsoft Office and Adobe Creative Cloud software, including Teams, Outlook, Word, Excel, Acrobat, Bridge, and Photoshop
• Coursework in 19th and 20th century American history
• Experience working in GLAMRs (galleries, libraries, archives, museums, or record centers)
• Experience working in a fast-paced, production-oriented, and security-conscious environment

Work Hours

10 - 15 hours per week, flexible

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
-Effectively communicate on a daily basis.

Proposed Starting Date

August 2026

Required Applicant Documents

Resume and Work Availability

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.