Job Description

Title: Finance and Planning Student Employee
Employee Classification: Student Help Regular
Division Name: Finance and Planning
Department: Vice President Finance & Planning

Job Summary

This position supports the Office of the Vice President for Finance and Planning, across several business areas. The student assistant will engage with senior leaders on projects of critical importance to the University, such as the implementation of a new financial planning system, a variety of business process improvement engagements, and preparing for high-level leadership meetings and retreats. Students in this position can expect to learn on the job, adding significant skills and abilities to their resumes.

Additional Information

Student employees are eligible to participate in the University’s 403(b) Plan.  More information can be found here.

Pay Rate

$16.00/hour - $18.00/hour

Required Qualifications

- Reliable and responsible work ethic
- Growth mindset
- Strong organizational and communication skills
- Attention to detail
- Positive attitude and willingness to contribute to a team
- Working knowledge of Microsoft applications (Excel, Word, PowerPoint)

Preferred Qualifications

- Research skills (e.g., using internet search engines to create benchmarking reports)
- Understanding of process improvement
- Proficient literacy and writing skills
- Strong problem-solving skills
- Valid US Driver's License

Work Hours

Up to 20 hours per week. The Office of the Vice President for Finance and Planning is open Monday – Friday, 8:00 a.m. – 4:30 p.m. Student schedules will vary by semester based on your course schedule.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
-Effectively communicate on a daily basis

Proposed Starting Date

Summer 2026

Required Applicant Documents

Resume, Reference List, and Work Availability

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Contact Information for Applicants

Nicole Welsh (nlwelsh@ilstu.edu)

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.