Job Description

Title: College of Engineering Office Help
Employee Classification: Student Help Regular
Division Name: Academic Affairs
Department: Dean of College of Engineering

Job Summary

The College of Engineering is seeking a friendly, dependable, and professional student worker to provide administrative and event support within the Dean’s Suite. Responsibilities may include assisting with general office duties; welcoming and directing guests; answering phones and responding to basic inquiries; assisting with meetings, events, and special projects; preparing materials; maintaining organized office spaces; and providing other support as needed. The student worker will serve as a welcoming first point of contact for visitors and help ensure the efficient day-to-day operation of the Dean’s Suite.

Additional Information

Student employees are eligible to participate in the University’s 403(b) Plan.  More information can be found here.

Pay Rate

$15.00/hour

Required Qualifications

-Must be an active Illinois State University student in good academic and disciplinary standing at the time of the application and throughout employment
-Must be able to commit to the position for at least two consecutive semesters
-Demonstrate strong knowledge and implementation of excellent customer service

Preferred Qualifications

-Strong communication and interpersonal skills.
-Attention to detail.
-Performs tasks promptly and efficiently.

Work Hours

15-20 hours per week.
Availability between 8:00am-4:00pm, Monday through Friday (hours will vary).

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
- Remain at a workstation for extended periods.
- Effectively communicate on a daily basis.

Proposed Starting Date

August 2026

Required Applicant Documents

Resume & Reference List

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.