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Title: Welcome Week Student Crew
Employee Classification: Student Help Regular
Division Name: Student Affairs
Department: Dean of Students

Job Summary

Learn and gain experience in the behind-the-scenes process that goes into implementing large- and small-scale events.
- Set up events by gathering, moving, and preparing supplies for an event.
- Assist in the implementation of social events.
- Staff events and remain on site for the duration of the event.
- Assist with event take-down and evaluation.
Learn and gain experience in outreach, relationship building, and public speaking.
- Assist with educational and informational sessions.
- Greet individuals entering sessions or at check in; mingle with students and families in between and at events.
All Welcome Week Student Crew members will:
- Assist with other duties as assigned throughout Welcome Week.
- Participate in training prior to the Welcome Week program.
Student Crew members will not be available to work other on-campus or off-campus jobs during Welcome Week (August 12 – 17, 2025).

There are multiple positions available!

Additional Information

Student employees are eligible to participate in the University’s 403(b) Plan.  More information can be found here.

Pay Rate

$15.00/hour

Required Qualifications

All student employees in the Dean of Students Office must maintain good academic (min. 2.0 cumulative GPA) and disciplinary standing from the point of application through term of employment. The employer will check status at the beginning and the end of each semester of employment.

Must be in good standing with the Student Conduct and Community Responsibilities office.

Must be an enrolled student during the fall 2025 semester.

Preferred Qualifications

- School spirit
- Good communication skills
- Ability to work as a team member
- Responsibility
- Flexibility
- Self-motivation
- Involvement in campus organizations

Work Hours

Various – morning, afternoon, and evening

5-7 hours TOTAL (not per week) in April 2025.

An additional 30-35 hours during Welcome Week: August 11-17, 2025.

Functional Expectations

Must be able to complete the following with or without reasonable accommodations:
1. Effectively communicate on a daily basis.
2. Move about in various locations across campus as needed to complete day-to-day work.

3. Lift up to 30lbs.

Proposed Starting Date

Training will take place April 2025, with implementation in August 2025.

Required Applicant Documents

Resume

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Finalists for the Welcome Week Student Crew positions will interview with members of the Student Activities unit of the Dean of Students Office in February 2025.

Contact Information for Applicants

Student Activities: 309-438-2151 or StudentOrganizations@IllinoisState.edu

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.