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Division Name: Academic Affairs
Department: Office of International Engagement

Job Summary

The Assistant Director for Education Abroad is the primary university representative responsible for assisting with the planning, development, coordination, and implementation of Education Abroad programs, including outgoing exchange programs, faculty-led programs, international internships, outreach, evaluation, budget development, advisement, recruitment, orientation programming, and crisis management. This activity supports the broader university goal of nurturing diversity and inclusion according to the University's strategic plan.

The Assistant Director is responsible for collaborating with campus stakeholders on matters relative to Education Abroad. The individual in this position also assists with the negotiation and implementation of agreements, as well as in the development of new overseas programs. The Assistant Director interacts with a diverse clientele (e.g., students, faculty, parents, staff, administrators, independent agencies, domestic and overseas institutions, and counterparts abroad).

Additional Information

The OIE comprises seven units that operate interdependently to serve varied populations and achieve institutional goals.

University Benefit Highlights:

• Insurance benefits, including health, dental, vision, and life
• Retirement and supplemental retirement planning options
• Tuition waiver benefits available to staff as well as their eligible dependents
• Paid holiday/administrative closures during Thanksgiving and Winter Breaks
• Paid benefit time

For more University Benefit information: https://hr.illinoisstate.edu/benefits/ 

Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here https://hr.illinoisstate.edu/benefits/insurance/

Salary Rate / Pay Rate

$49,600 - $52,000 annual

Required Qualifications

1. Bachelor’s degree
2. Three years (36 months) of experience in study abroad program administration, including planning, implementation, and evaluation of study abroad programs
3. Experience living or studying abroad
4. Demonstrated experience working with diverse stakeholders – including students, faculty, parents, university leaders, and institutions – and managing study abroad budgets

Preferred Qualifications

1. Demonstrated experience in the following:
   a. developing and/or managing faculty and student mobility agreements with foreign universities/third party study abroad providers
   b. managing risk and/or emergencies in study abroad
   c. providing leadership and/or training to a Study Abroad team
2. Experience advising and supporting ISU Study Abroad

Work Hours

Core Hours: 8:00am-4:30pm Monday through Thursday

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

1. Remain at a workstation for extended periods.
2. Move about in various locations on and off campus as needed to complete day-to-day work.
3. Effectively communicate on a daily basis.

Proposed Starting Date

December 2024/January 2025

Required Applicant Documents

Cover Letter
Reference List - Three references

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.

To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.

Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Kira Shelton
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Contact Information for Applicants

Kira Shelton
Human Resources
kgshelt@ilstu.edu 
(309) 438-2120

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.