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Title: Conference Coordinator
Division Name: Academic Affairs
Department: Center for Mathematics Science and Technology
Campus Location: Normal, IL

Job Summary

The purpose of this position is to aid the Center for Mathematics, Science, & Technology's Outreach operations; to help with the internal and external operations of the annual National Science Foundation-funded, Midwest Regional Robert Noyce Conference project; coordinating conferences and group meetings; working within the confines of budgets; extensively communicating with registrants and guest speakers; writing press releases; managing the registration and follow-up processes; maintaining a database of conference attendees; performing web-based client relations tasks; and miscellaneous tasks as needed.

Additional Information

This is a non-continuous, grant funded position. The initial appointment will end on 10-31-2024, the end of the current grant year. Appointment renewal for the following grant year will be based upon available grant funding and performance.

Salary Rate / Pay Rate

$18 - $25 per hour

Required Qualifications

1. Bachelor's Degree in STEM, Marketing, Public Relations, Business Administration, or Education-related field
2. Well-organized and self-motivated
3. Excellent attention to detail
4. Demonstrated knowledge of Excel, Word, and PowerPoint
5. Valid drivers license

Preferred Qualifications

1. One (1) year of experience in event planning of large conferences with 250 attendees.
2. Experience in clerical work in an office.
3. Familiarity with both Microsoft and Apple O/S.
4. Experience with the following software: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Adobe Acrobat, Adobe Photoshop, Adobe Illustrator, GOTO Meeting, and Zoom.
5. Ability to easily and quickly adapt to a varied and unpredictable workload.

Work Hours

Flex schedule. 19 hours per week mostly during normal business hours, but may involve some evening and weekend as business needs dictate.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
1. Remain at a workstation for extended periods
2. Move about in various locations on and off campus as needed to complete day-to-day work
3. Effectively communicate on a daily basis

Proposed Starting Date

November 2023

Required Applicant Documents

Resume / C.V.
Cover Letter
Reference List - (specifically, the names, addresses, telephone numbers and e-mail addresses of at least three professional references)

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Initial application review will begin immediately and continue until the position is filled.

All application materials must be submitted online. Application materials submitted via fax, email, or mail will not be accepted.

Please prepare in advance separate documents representing a cover letter, reference list (specifically, the names, addresses, telephone numbers and e-mail addresses of at least three professional references), and resume/C.V. to attach to this application.

Contact Information for Applicants

Rebekka Darner
rldarne@ilstu.edu

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.