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Title: Advancement Operations Assistant
Employee Classification: Student Help Regular
Division Name: University Advancement
Department: Advancement & Foundation Operations

Job Summary

The student worker for Advancement and Foundation Operations will assist with a variety of administrative and operational tasks aimed at supporting fundraising and operations for University Advancement. Duties include updating donor information in database, assist with processing gifts and donations, provide administrative support for staff, and other tasks as needed. The role serves to help further the foundation's mission and strengthen relationships with donors and alumni.

Advancement and Foundation Operations is made up of the following departments: Gift Processing, Foundation Accounting, Donor Database Management, Prospect Research Management, Donor Relations and Stewardship, and Fund Compliance. This position may assist with work in any of the above areas, as needed.

Additional Information

Student employees are eligible to participate in the University’s 403(b) Plan.  More information can be found here.

Pay Rate

$15.00/hour

Preferred Qualifications

Strong Communication Skills: Excellent written and verbal communication skills to communicate with different departments and campus partners.

Attention to Detail: Ability to navigate databases, process gifts, and handle sensitive information accurately.

Organizational Skills: Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

Basic Computer Skills: Familiarity with office software and data entry. Experience with donor management systems or CRM software is a plus.

Confidentiality: Ability to maintain discretion and handle confidential donor and institutional information appropriately.

Team Player: Ability to work collaboratively with staff, faculty, and other student workers.

Willingness to Learn: A proactive attitude and eagerness to learn about fundraising, donor relations, and the operations of a nonprofit organization or foundation.

Work Hours

10-15 hours per week, based on student schedule.

Functional Expectations

Must be able to complete with or without reasonable accommodations:
1. Effectively communicate on a daily basis.

Proposed Starting Date

January 2025

Required Applicant Documents

Resume

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.