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Title: GA Pre-Professional - Student Affairs - Professional Development & Recognition - Fall 2026 - Spring 2027
Division Name: Student Affairs
Department: Vice President Student Affairs
Campus Location: Normal, IL

Job Summary

The Division of Student Affairs Professional Development & Recognition Graduate Assistant works closely with the Associate Director for Professional Development & Staff Recognition. This Graduate Assistant position is multi-faceted and will be responsible for various projects and assignments connected to professional development, recognition ceremonies, and cultural competence training facilitated within the Division of Student Affairs. This position requires weekday hours.

Responsibilities include (but are not limited to):

Administrative Support – 35 percent
- Making phone calls, copying, emailing, mail distribution, filing, and assisting with regularly scheduled reports
- Attending meetings to support note-taking, brainstorming, and planning
- Reserving rooms and ordering catering for events
- Reviewing award application submissions

Professional Development Support – 40 percent
- Collecting, compiling, and analyzing professional development topics and trends
- Researching, identifying, and maintaining professional development resources
- Gathering materials and resources for sessions and events
- Assisting in the planning and implementation of professional development sessions and recognition ceremonies

Event Coordination & Setup – 10 percent
- Setting up rooms for sessions and events, including arranging materials, moving tables, and lifting items up to 10 pounds comfortably

Assessment & Data Reporting – 15 percent
- Creating, analyzing, and reporting on assessment data for professional development and recognition ceremony applications
- Creating and maintaining session registrations and evaluations

Salary Rate / Pay Rate

$2114 for 0.7 FTE appointment

Required Qualifications

1. Eligible for appointment as per the requirements in the Graduate Assistant Handbook which can be found at http://hr.illinoisstate.edu/downloads/GA_Handbook.pdf
2. Must be a degree seeking graduate student at Illinois State University in the following areas: Masters of Business Administration, Master's Degree in Communication, Master’s Recreation Administration, Master's in Teaching and Learning, Masters in Sociology, Master’s Degree in Social Work, Educational Administration and Foundations, College Student Personnel Administration, Master's in P-12 Educational Administration

Work Hours

Between 8:00 a.m.-4:30 p.m. Monday-Friday

Proposed Starting Date

August 2026

Required Applicant Documents

Resume, Cover letter, Reference List

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Note: If you have not yet been assigned a University ID, but are interested in applying for this graduate assistantship, please proceed with the graduate assistant application process. For the first question regarding your University ID, simply enter in nine (9) zeros (e.g., 000000000).

You must be eligible for employment in the United States and at Illinois State University and/or for the number of hours required for the position.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held. International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work up to 28 hours per week when the university is not in session. Please contact the Office of International Student and Scholar Services for guidance on visa restrictions on work hours. The University cannot grant exceptions to visa status rules/laws.

Benefits for Graduate Assistants can be found in the Graduate Assistant Handbook (http://hr.illinoisstate.edu/downloads/GA_Handbook.pdf).

Contact Information for Applicants

Tracy Harms
tbwille@ilstu.edu
309-438-5451

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.