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Title: Coordinator, Special Events and Operations
Division Name: Student Affairs
Department: Campus Recreation

Job Summary

Campus Recreation encourages the campus community to embrace fun and well-being through movement, challenge and play.

This position is responsible for the daily operation of all Campus Recreation indoor and outdoor facilities. This includes the Student Fitness Center and McCormick Hall, Gregory Street Fields Complex, Redbird Adventure Center and High Ropes Course, Campus Recreation Operations building on Gregory Street fields and other smaller recreation spaces. The position is responsible for training and/or mentoring over 80 students in the areas of risk management, customer service, cash transaction processing, and facility inspections. This position is also responsible for working with campus partners to schedule and coordinate events and rentals within Campus Recreation spaces. The position may also supervise one Maintenance Mechanic.

Additional Information

University Benefit Highlights:
- Insurance benefits, including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time

For more University Benefit information: https://hr.illinoisstate.edu/benefits/ 

Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here https://hr.illinoisstate.edu/benefits/insurance/ 

Salary Rate / Pay Rate

$45,000 - $49,000 annual

Required Qualifications

1. Any one of the following, from the categories below:

A. Master’s degree in a field relevant to the position (e.g., Kinesiology, Sports Management, Exercise Science, Recreation, or closely related field)

OR

B. Final semester or completed Graduate Assistantship with campus recreation or similar department performing duties for two (2) academic years consistent in area of specialization inherent to the position.*

OR

C. Bachelor’s degree in a field relevant to the position (e.g., Kinesiology, Sports Management, Exercise Science, Recreation, or closely related field)
AND
One (1) year (12 months) of work experience in the promotion, design, development, and/or administration of recreational programs.

OR

D. 4 years (48 months) of work experience in promotion, design, development, and/or administration of recreational programs, intercollegiate athletics, campus recreation, park district or similar organization that provides similar program.

*Note: Students in the final semester of a Master’s Degree program, may be allowed to complete a credential examination and will receive full consideration, including being interviewed. An offer may be extended with understanding that proof of degree based on institution is provided to the employing institution Human Resources Office at least two weeks before the proposed start date.

**Note: Newly hired employees may be required to obtain and/or maintain certifications in American Red Cross, CPR/AED/First Aid and Blood Borne Pathogens and similar certifications.

Preferred Qualifications

1. Master's degree preferred.
2. Valid driver's license and/or ability to obtain valid driver's license.
3. Demonstrated experience successfully managing a college or university recreation facility.
4. Familiarity with inspecting facility for risk management or maintenance concerns and resolving problems independently prior to activity.
5. Demonstrated experience in the training and supervision of student employees to accomplish program operations.
6. Availability to work flexible shifts, evenings and weekends when needed.
7. Demonstrated appreciation of diversity and commitment to creating an inclusive environment for students, faculty and staff.
8. Experience with successful event management and/or coordination.
9. Familiarity and comfort with Fusion or similar software package.
10.Familiarity with scheduling software, such as 25Live or EMS.
11. Possess American Red Cross CPR/AED/First Aid Instructor certification or must obtain within the first year of employment.
12. Possess American Red Cross Lifeguard Certification and/or Lifeguard Instructor Certification.

Work Hours

Core work hours are 8:00am - 4:30pm, Monday through Friday.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
1. Effectively communicate on a daily basis.
2. Move about in various locations across campus as needed to complete day-to-day work.
3. Remain at a workstation for extended periods.

Proposed Starting Date

July 2025

Required Applicant Documents

Resume
Cover Letter

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity
American Red Cross, CPR/AED/First Aid, Blood Borne Pathogens or similar certifications

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

If you are using college or university coursework to qualify for this position, then transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.

If you possess a current/valid American Red Cross, CPR/AED/First Aid, Blood Borne Pathogens, or similar certification, please upload with the application under Optional Documents or submit via one of the options listed below.

To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.

Fax: 309.438.0011, Attn: Breanna Crippen
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.

Contact Information for Applicants

Breanna Crippen
Human Resources
309-438-8315
bcplese@ilstu.edu 

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.