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Title: Events Student Worker
Employee Classification: Student Help Regular
Division Name: Presidential
Department: President's Office Entertainment

Job Summary

Join a dynamic team that supports signature University events. This role offers a unique opportunity to gain hands-on experience in event planning, professional communication, and executive-level operations.

Duties include:
1) Helps in the facilitation of events including set-up, assisting guests, and cleaning up
2) Creates event materials such as nametags, place cards, menu cards, signs, etc.
3) Proofreads content such as address lists, invitations, and programs
4) Answers incoming office phone calls, transfers calls, takes messages/RSVPs, and answer questions related to events
5) Performs accurate data entry when entering RSVPs and creating address lists
6) Greets incoming office visitors and event guests
7) Maintains inventory of gifts and supplies
8) Helps with large invitation and confirmation mailings
9) Conducts internet research
10) Runs errands on campus and around the Bloomington-Normal community such as making deliveries, purchasing supplies, and picking up orders for events.
11) Prepares gifts such as gift baskets; treat bags; medallions for years of service recognition, etc.
12) Assists with office coverage throughout units in the Office of the President

Additional Information

Student employees are eligible to participate in the University’s 403(b) Plan.  More information can be found here.

Pay Rate

$16.00/hour

Preferred Qualifications

• Strong organizational skills and attention to detail
• Excellent written and verbal communication
• Professional demeanor and ability to interact with high-level stakeholders
• Driver’s license
• Self-starter and willingness to learn
• Ability to work independently and as part of a team
• Flexibility to work occasional evenings and weekends for events
• Experience in MS Office

Work Hours

Usually between 9-4:30 p.m. with potential evening or weekend hours.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

-Effectively communicate on a daily basis.
-Move about in various locations across campus as needed to complete day -to-day work.

Proposed Starting Date

Week of August 18th, 2025

Required Applicant Documents

Resume, Essay Questions, and Work Availability

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Contact Information for Applicants

Molly Briggs-Yonke
mgbrig2@IllinoisState.edu

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.