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Title: Emergency Management Technology Specialist (Summer 2025)
Employee Classification: Student Help Regular
Division Name: Student Affairs
Department: Emergency Management

Job Summary

This is a student employee position within the Department of Emergency Management that focuses on administration and development activities of mapping tools and other data within the University’s virtual emergency operations center (EOC) application, as well as assisting with administration of other technology tools that support the University’s preparedness for emergencies.

Responsibilities Include:
• Update and maintain Graphical Information Systems (GIS) and map layers within the University’s virtual EOC application (currently Veoci).
• Develop, update, and maintain forms, workflows, dashboards, and other tools in the University’s virtual EOC application.
• Develop, update, and maintain documentation for proper use of the University’s virtual EOC application, as well as other tools.
• Assist with other duties, as assigned.

Organizational Relationships:
The position reports to the Emergency Management Coordinator. This position will collaborate with other members of the Emergency Management department, as well as other relevant departments such as Facilities Services.

Additional Information

Student employees are eligible to participate in the University’s 403(b) Plan.  More information can be found here.

Pay Rate

$15/hour

Required Qualifications

1. Extreme attention to detail
2. Strong organizational, planning, and thinking on-the-fly skills
3. Competency in the Microsoft Office suite of applications (Teams, Word, Excel, PowerPoint)
4. Comfortable working with various software and applications
5. Excellent written and oral communication skills, including the ability to communicate with individuals from various technical and educational backgrounds
6. Ability to work independently when necessary
7. High personal integrity and self-motivated

Preferred Qualifications

1. Academic or practical experience working with various technology tools including Graphical Information Systems (GIS) applications (i.e. ArcGIS, etc.)
2. Academic or practical experience working with database management, workflow management, or other similar software applications
3. Academic or practical experience within one or more disciplines of public safety (law enforcement, fire service, emergency medical services, public health, health sciences, nursing, emergency management, life guard, Cadets/Explorers/Civil Air Patrol/Scouts, etc.)

Work Hours

Flexible during work day (Monday-Friday - 8:00am-4:30pm)

Functional Expectations

Must be able to complete the following with or without reasonable accommodations:

-Effectively communicate on a daily basis.

Proposed Starting Date

5/19/25

Required Applicant Documents

Resume & Cover Letter

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.