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Title: Associated Director of Planning & Design
Division Name: Finance and Planning
Department: Facilities Planning

Job Summary

The Associate Director of Planning & Design will be responsible for the day-to-day management of the planning & design staff in the department of Planning, Design & Construction, including but not limited to the Sr Architect, Director of Design Services, Engineers, Draftsmen, etc. This position will also be responsible for the solicitation, procurement and administration of project Architecture and Engineering (A/E) professional services contracts for Illinois State University (ISU) Facilities Planning, Design & Construction (FPDC) projects in support of the FPDC Project Managers. These service activities include A/E contract services, A/E project progress and quality control (reviews), A/E design and construction guideline and standard compliance, and FPDC design and construction guidelines and standard updates culled from project experience and reviews. This position is responsible for FPDC consultant procurement processes, A/E service delivery process improvements, design and construction guidelines and standards, and FPDC project document distribution, archives, and records management.

Additional Information

This position requires good analytical, organizational, A/E contract knowledge/experience, negotiation skills, design, planning and interpersonal skills. This position conducts in person, on-line video communications, telephone, and oral communications with all levels of the University community (FPDC clients, trades, etc.) and a wide spectrum of non-ISU entities including consultants and vendors (architects, engineers, consultants, contractors, suppliers, etc.). Required communications range from project Quality Based Selection (QBS) requests, requests for professional services proposals, requests for information, and negotiations related to planned project work or work in progress.

Salary Rate / Pay Rate

$120,000-$140,000 annual

Required Qualifications

1. Bachelor’s or equivalent degree in Architecture, Construction Management, Civil Engineering, Electrical Engineering, Mechanical Engineering, Interior Design or closely related field. Transcripts required – may be unofficial.
2. At least ten (10) years of full time (or part-time equivalent) experience in architecture, construction management, engineering or a related field, five (5) years of which should be in a supervisory role.
3. Understanding of Architecture and Engineering disciplines.
4. Understanding of professional design and construction contracts and project administration processes and documents.
5. Professional Design Service Contract Negotiation Experience.
6. Knowledge of all applicable Illinois building codes and all other applicable laws such as Americans with Disabilities Act.
7. Ability to work independently, exercise judgment, and make decisions.
8. Strong interpersonal, verbal, written, graphic, and presentation skills.

Preferred Qualifications

1. Minimum of five (5) years of responsible and successful experience in major planning and/or construction programs for a large public university or a comparable Corporate Enterprise
2. Knowledge of ISU Design and Construction Guidelines
3. Knowledge of ISU Design and Construction Standards
4. Knowledge and experience with BIM, MS Project and other graphic design and construction software programs
5. Ten (10) years’ work experience in planning design and/or construction related field.

Work Hours

Core work hours: Monday - Friday; 8:00 a.m. - 4:30 p.m.
Additional hours required based on business needs

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
1. Remain at a workstation for extended periods
2. Move about in various locations on and off campus as needed to complete day-to-day work
3. Effectively communicate on a daily basis

Proposed Starting Date

May-June 2025

Required Applicant Documents

Resume
Transcripts - See Special Instructions to Applicants section for additional options

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

College or university transcripts (may be unofficial) must be submitted prior to the application deadline in order to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD214, must be submitted prior to the application deadline.

Transcripts and/or DD-214 paperwork may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Colette Homan
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

University Benefit Highlights:
- Insurance benefits, including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time

For more University Benefit information: https://hr.illinoisstate.edu/benefits/ 

Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here https://hr.illinoisstate.edu/benefits/insurance/

Contact Information for Applicants

Colette Homan
Human Resources
309-438-8848
cshoman@ilstu.edu

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.