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Title: Library Budget Manager
Division Name: Academic Affairs
Department: Milner Library

Job Summary

Under the administrative review of the Dean of Milner Library this person is responsible for the business operations of Milner Library ensuring sound fiscal management and balanced budgets. This includes planning budgets and spending patterns with the Dean; determining which funding source is appropriate to route and pay expenses; independently processing all library, agency, restricted, and foundation expenses; and independently monitoring all library accounts and budgets. The incumbent will reconcile library materials budgets with the current system, and reconcile internal bookkeeping systems with university accounting system, as well as oversee and analyze internal budgets with multiple programs and databases. The incumbent will prepare budget reports and analyses for the Dean and other administrative personnel, as appropriate. This position also serves as the liaison with the ISU Human Resources Department and is responsible for ensuring compliance with university and governmental procedures for personnel hiring, position changes and records retention.

Additional Information

University Benefit Highlights:

- Insurance benefits, including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time

Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here: https://hr.illinoisstate.edu/benefits/

Salary Rate / Pay Rate

$65,000 - $75,000 annual, commensurate with experience

Required Qualifications

1. Bachelor's degree or equivalent in accounting, business administration, management, or a field related to the position.

2. Five (5) years of professional level accounting, financial, managerial and/or business experience.

3. Demonstrate knowledge and/or experience in:
    a. automated data processing systems
    b. handling varying and complex budgets, including multiple budgets at one time and personnel budgets.

4. Demonstrate expertise in using Excel, Access, Windows, Word, and other common software applications.

5. Demonstrate ability and willingness to:
    a. manage multiple tasks and priorities with frequent interruptions.
    b. perform repetitive duties and detailed work

6. Excellent oral and written communication skills.

7. Effective interpersonal skills to interact with library faculty and staff, university personnel, service providers, and vendors.

Preferred Qualifications

1. Demonstrate knowledge and/or experience in:
    a. University purchasing procedures with regards to vendor contracts for services and goods.
    b. accounting and budgeting.

2. Demonstrate ability and willingness to:
    a. understand and apply University accounting practices, policies, and procedures.
    b. be a self-starter with ability to work with minimal day to day direct supervision, make decisions, and solve problems independently.
    c. construct management information reports and analyses for the library dean and other administrators as requested.

3. Excellent time management and organizational skills, and strong attention to detail.

Work Hours

Core hours are Monday through Friday, 8am to 4:30pm.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
1. Remain at a workstation for extended periods.
2. Move about in various locations on and off campus as needed to complete day-to-day work.
3. Effectively communicate on a daily basis.

Proposed Starting Date

April 2025

Required Applicant Documents

Resume
Cover Letter
Reference List - Three References
Transcripts - See Special Instructions to Applicants section for additional options

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.

To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.

Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Mackenzie Chapman
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Contact Information for Applicants

Mackenzie Chapman
Human Resources
309-438-3092
mrchap1@ilstu.edu 

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.