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Title: Procurement Compliance, Supplier Diversity and Contract Review Administrator
Division Name: Finance and Planning
Department: Purchasing Office

Job Summary

This position serves as both Contract Administrator and leader of the institution’s procurement compliance and supplier diversity programs. The role is responsible for reviewing, administering, and approving contracts submitted through Purchasing to ensure compliance with University policies and applicable federal, state, and local regulations. Working closely with campus partners—including General Counsel, Risk Management, Accessibility, Information Security, and the Export Control Officer—the position ensures that all contractual, regulatory, and institutional requirements are addressed.

In addition, the position leads the institution’s procurement compliance framework and supplier diversity initiatives, including the Business Enterprise Program (BEP). The role designs and implements procurement policies, conducts training and audits, manages risk, maintains required documentation and reporting, and actively advances BEP participation and utilization goals. Through strong collaboration with internal stakeholders and vendors, the position promotes compliant, ethical, transparent, and inclusive purchasing practices across the University.

Salary Rate / Pay Rate

$5,500 - $6,400 per month

Required Qualifications

1. Bachelor’s (or higher) degree in Supply Chain, Public Administration, Business, Law, Finance, or related field
2. Two (2) or more years of full time (or part-time equivalent) progressively responsible procurement or purchasing experience in higher education, government, or another regulated public-sector environment.
3. Valid driver’s license.

Preferred Qualifications

1. Relevant professional certifications (e.g., CPPO, CPPB, CPSM, CPCM).
2. Direct experience administering a BEP/supplier diversity program, including goal setting, utilization tracking, and subcontracting plan oversight.
3. Experience working with contracts involving data security, accessibility, or regulated research activities.
4. Experience in higher-education procurement with construction, professional services, IT, and research-related purchases.
5. Familiarity with accessibility, information security, data privacy, and sustainability requirements in procurements.

Work Hours

Core work hours: Monday - Friday; 8:00 a.m. - 4:30 p.m.

Functional Expectations

Must be able to complete with or without a reasonable accommodation:

1. Effectively communicate on a daily basis.
2. Move about in various locations across campus as needed to complete day-to-day work.
3. Remain at a workstation for extended periods.

Proposed Starting Date

May 2026

Required Applicant Documents

Resume
Transcripts - See Special Instructions section for additional options

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

College or university transcripts (maybe unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.

To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.

Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Colette Homan
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

University Benefit Highlights:

- Insurance benefits, including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time

Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here: https://hr.illinoisstate.edu/benefits/

Contact Information for Applicants

Colette Homan
Human Resources
309-438-8848
cshoman@ilstu.edu

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.