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Title: Associate Director for Asset Management
Division Name: University Advancement
Department: Advancement & Foundation Operations

Job Summary

The Associate Director for Asset Management reports to the Director of Accounting Operations and manages Foundation assets to ensure financial assets are properly stewarded, reconciled, and reported. This position serves as a strategic resource to Foundation leadership, the Foundation Board, campus administrators, and works collaboratively with external vendors, Advancement Operations, Development, Financial Aid, the Office of the Provost, and university partners, to maximize the impact of financial resources and ensure compliance with all legal and policy obligations. This position serves as the in-house expert on budget, investments, tax, audit, and asset management.

Additional Information

This position will work within Advancement Operations, which houses Accounting Operations, Advancement Technology Services, Gift Processing, Prospect Research, and Donor Engagement.

University Benefit Highlights:

- Insurance benefits, including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time

Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here: https://hr.illinoisstate.edu/benefits/

Salary Rate / Pay Rate

$70,000 to $75,000 annual

Required Qualifications

1. A. Bachelor's degree with a major in Accountancy or a related field AND two (2) years of professional level accounting experience.
OR
B. Possession of current registration as a Certified Public Accountant (CPA), Certified Management Accountant, or a valid license to practice Public Accounting (LPA).
OR
C. Master's degree in Accountancy or a related field.
2. Minimum of five years of full-time or part-time equivalent professional level experience in accounting, finance, or foundation operations.
3. Excellent written and verbal communication skills
4. Ability to analyze data, review accounting and financial documents, and utilize software to achieve positive outcomes
5. Creative problem-solver who can identify gaps and opportunities
6. Demonstrated ability to behave in a manner that ensures confidentiality

Preferred Qualifications

1. Experience with financial asset management.
2. Experience with CRM software, accounting software, and banking/investment software
3. Strong organizational skills, ability to manage long-term projects, and flexibility to deal with changing priorities
4. Self-starter, motivated

Work Hours

Core work hours are 8:00am to 4:30pm, Monday through Friday

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

1. Effectively communicate on a daily basis.
2. Remain at a workstation for extended periods.
3. Distinguish colors on a monitor.
4. Move about in various locations on and off campus as needed to complete day-to-day work.

Proposed Starting Date

March 2026

Required Applicant Documents

Resume

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Transcripts - See Special Instructions section for additional options
Current registration as a Certified Public Accountant (CPA), Certified Management Accountant, or a valid license to practice Public Accounting (LPA)
Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

If using education to qualify, college or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. If using registration as a CPA, CMA, or LPA, please upload applicable certifications/licenses or submit via the options listed below prior to the application deadline.

To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.

Documentation may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Breanna Crippen
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.

Contact Information for Applicants

Breanna Crippen
Human Resources
309-438-8315
bcplese@ilstu.edu 

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.