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Title:  Budget Manager
Division Name: Academic Affairs
Department: Special Education
Campus Location: Normal, IL

Job Summary

The Budget Manager provides essential fiscal and administrative support to the Autism Professional Learning and Universal Supports and the Center for Intensive Behavioral Supports projects, statewide grant projects offered through the Department of Special education at Illinois State University. This position ensures effective budget execution, financial reporting, and compliance with grant and institutional policies. The role utilizes strong attention to detail, technical accuracy, and an ability to manage multiple fiscal processes for a complex, multi-stakeholder initiative funded through the Illinois State Board of Education (ISBE).

Additional Information

University Benefit Highlights:

- Insurance benefits, including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time

Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here: https://hr.illinoisstate.edu/benefits/

Salary Rate / Pay Rate

$3,575 - $4,000 per month

Required Qualifications

1. Bachelor’s degree in business administration, accounting, finance, or a related field
2. Minimum of 2 years of experience in fiscal administration, budgeting, or grant financial management
3. Proficiency in financial systems and tools (e.g., Excel, Banner, TouchNet, or other accounting software)
4. The following skills and/or abilities:
a. Strong analytical skills with a high level of accuracy and attention to detail
b. Ability to interpret financial policies, track multiple accounts, and meet deadlines
c. Excellent communication and collaboration skills in a team-oriented environment

Preferred Qualifications

1. Experience managing budgets and reporting for state or federally funded education projects or grants
2. Knowledge of the Individuals with Disabilities Education Act (IDEA) and familiarity with professional learning initiatives in education
3. Understanding of institutional processes within public universities or similar settings
4. Demonstrated ability to create clear financial reports and summaries for non-fiscal audiences

Work Hours

Monday - Friday, 8:00 am - 4:30 pm. Position occasionally requires work beyond regular office hours both on and off campus.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
1. Remain at a workstation for extended periods
2. Effectively communicate on a daily basis

Proposed Starting Date

October 2025

Required Applicant Documents

Resume/C.V.
Cover Letter
Reference List (Please provide at least three references)

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Contact Information for Applicants

Nikki Michalak, nakempe@ilstu.edu, 309-438-7471

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.