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Title: Artifact Manager - Extra Help
Division Name: Academic Affairs
Department: Family and Consumer Sciences

Job Summary

The person in this position oversees day-to-day operation of the Lois Jett Historic Costume Collection (LJHCC), provides clerical support to Director of the LJHCC, acts as a front-line customer service for guests, and serves as event planner for exhibitions and tours. More specifically, this person will:

-Field/direct questions and requests from telephone calls, emails, and walk-in traffic associated with students, faculty, as well as other departments and visitors from outside the University.
- Greet visitors; answer phones; schedule visits to the LJHCC, assist the Director of the LJHCC, copying, collate and staple; file; proofread marketing materials.
-Make room reservations; maintain LJHCC web and social media pages, as well as update the University calendar.
-Create and update a calendar of events for the LJHCC including exhibitions, guest visits; Make reservations, distribute invitations and/or flyers for all events in LJHCC which includes special events that involve alumni, visiting faculty, guest lecturers and judges. Create online exhibitions to coordinate with gallery exhibitions which includes exhibition research.
-Oversee the digitization of the LJHCC items with Milner Library which includes transporting or preparing delicate items for digitization. Research and create historical notes for each item. Manage course requests for LJHCC items which includes transporting items to various classrooms on campus and ensure the safety and preservation of those items.

Additional Information

Benefits include time away from work for eligible employees and the option to participate in the University’s 403(b) Plan.

Salary Rate / Pay Rate

$16.61 - $18.00 per hour

Required Qualifications

1. High school diploma or equivalent.

2. Any one or combination totaling three (3) years (36 months) from the following categories:

A. college coursework in business administration, communications, public relations or a closely related field as measured by the following conversion table or its proportional equivalent:
-30 semester hours equals one (1) year (12 months)
-Associate’s Degree (60 semester hours) equals eighteen months (18 months)
-90 semester hours equals two (2) years (24 months)
-Bachelor’s degree (120 semester hours) equals three (3) years (36 months

B. Responsible work experience in customer services, public relations, office administration, business and financial operations, healthcare administration or other closely related experience

Work Hours

Work up to 15 hours per week. Schedule will be determined upon hire.

Functional Expectations

Must be able to complete the following with or without reasonable accommodations:

1. Remain at workstation for extended periods.
2. Effectively communicate on a daily basis.

Proposed Starting Date

January 2025

Required Applicant Documents

Resume

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

**This position does not qualify for student employment.

Extra Help employees may only work up to 28 hours per week for all University employment. There is no guarantee that working as Extra Help will lead to or secure permanent employment. In addition, extra help employees may only work up to 900 hours total during their employment.

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.

Contact Information for Applicants

Colette Homan
Human Resources
309-438-8848
cshoman@ilstu.edu

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.