Work type: On Campus
Location: Normal, Illinois
Title: Administrative Aide
Division Name: Academic Affairs
Department: Vice President & Provost
Campus Location: Normal, IL
This position provides support to areas within the Office of the Provost. The person in this position must be comfortable working with highly confidential, sensitive data. In addition, he/she must be self-directed, be able to make independent decisions, and have the ability to take responsibility for planning projects and seeing them through to completion.
University Benefit Highlights:
-Health, dental, vision, and life insurance.
-Retirement and supplemental retirement.
-Tuition waiver benefits are available to staff as well as their eligible dependents.
-Paid vacation and sick time.
For more University Benefit information: https://hr.illinoisstate.edu/benefits
Salary Rate / Pay Rate
$19.52 - $25.36/hour
1. High school graduation or equivalent
2. Any one or any combination totaling five (5) years (60 months) from the following categories:
(a) College course work in business, finance, accounting or a related field:
- 60 semester hours or an Associate's degree equals one (1) year (12 months)
- 90 semester hours equals two (2) years (24 months)
- 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
- Master's degree or higher equals four (4) years (48 months)
(b) Progressively more responsible general or specialized office experience which included aspects of supervising staff or job function, organizing, and performing duties that lead to knowledge of generally accepted office principles
1. Comfortable working with highly confidential, sensitive data.
2. Self-directed with the ability to take responsibility for planning projects and seeing them through to completion.
3. Extensive knowledge of general office practices and procedures.
4. Ability to work independently and exercise judgment in order to analyze and investigate a variety of questions or problems.
5. Skilled use of Microsoft Word and Excel with a working knowledge of Access and Outlook.
6. Proofreading and editing skills with knowledge of grammar, spelling, and diction.
7. Excellent interpersonal communication and telephone etiquette.
8. Ability to communicate ideas and concepts clearly in writing.
Monday - Friday; 8:00 a.m. - 4:30 p.m.
Must be able to complete the following with or without a reasonable accommodation:
1. Remain at a workstation for extended periods.
2. Effectively communicate on a daily basis.
3. Move about in various locations across campus as needed to complete day-to-day work.
Proposed Starting Date
Required Applicant Documents
Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"
Optional Applicant Documents
Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity
Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"
Special Instructions for Applicants
Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.
College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.
Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline:
Fax: 309.438.0011, Attn: Colette Homan
Address: Illinois State University
Campus Box 1300
Normal, IL 61790-1300
The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.
Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.
Contact Information for Applicants
Important Information for Applicants
This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.
Application Opened: CST
Application Closes: CST
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