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Office Manager
Job No: 512496
Work Type: On Campus
Location: Normal, Illinois
Title: Office Manager
Department: University College
Campus Location: Normal, IL
General Summary
The purpose of the position of Office Manager for University College Academic Advisement is to work closely with the University College Academic Advisement Leadership Team to provide administrative support services for University College Academic Advisement. The Office Manager provides administrative support for the operations of University College Academic Advisement and its staff. The Office Manager works closely with multiple constituencies within University College and across campus in achieving these objectives.
University College supports Illinois State University’s core values as they relate to inclusion, racial equity, and social justice. Given the diversity of our student population, we actively recruit and retain talented individuals to meet their needs. We believe the greater the variety of perspectives, the more innovation, productivity and empathy our organization fosters.
We promote a culture of inclusivity and understanding and seek to provide transformative experiences through mentorship, advocacy and professional development opportunities. University College is an inclusive environment and respects the voices of minoritized faculty, staff and students. If you share our values and enthusiasm for helping students, then you will find a home in University College.
Required Qualifications
1. High school graduation or equivalent.
2. Two (2) years (24 months) of work experience comparable to the third level of this series. This includes work such as performing a wide variety of office support tasks, which require the use of judgment and initiative and the ability to operate computer systems, using word processing, database and software packages. Knowledge of the organization, programs, practices and procedures of the unit is central to the performance of the duties.
Desired Qualifications
1. Discretion is vital as the positions handles confidential information including budget details and student records.
2. Ability to interact effectively with students, staff, parents, faculty, and the community.
3. Demonstrated ability to multi-task and produce quality work under deadlines; organizational skills; flexibility in a changing administrative model.
4. Demonstrated working knowledge of basic office software (word processing, e-mail systems, spreadsheets, mainframes, databases, etc.)
5. Ability to work independently and without supervision, but also effectively contribute to a team with a learner-centered and service-oriented philosophy.
Work Hours
Monday - Friday 8:00-4:30; occasionally beyond normal work hours for special events
Functional Expectations
Must be able to complete the following with or without a reasonable accommodation:
Effectively communicate on a daily basis.
Remain at a workstation for extended periods.
Move about in various locations across campus as needed to complete day-to-day work.
Proposed Starting Date
July 2022
Salary Rate / Pay Rate
$17.35 - $18.00/hour
Required Applicant Documents
Resume
Reference List
PLEASE NOTE: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"
Optional Applicant Documents
Transcripts (may be unofficial) - See Special Instructions to Applicants section for additional options
Certification of Retirement Annuity
PLEASE NOTE: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"
Special Instructions for Applicants
Please fully complete the entire application including, but not limited to, the education and work experience portions. Please list all education and all jobs you have had. Do not leave gaps in employment. You must list all duties you performed in the job duties section (Phrases such as "See Resume" are not acceptable). Failure to follow any of these instructions may constitute an incomplete application. Incomplete applications will not be considered.
Other documentation such as college transcripts (may be unofficial) may be faxed, mailed, delivered to Human Resources, or uploaded under optional documents prior to the posting close date. In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD214 may be faxed, mailed, delivered to Human Resources, or brought to the Civil Service exam in order to receive the maximum eligible points:
Fax: 309.438.0011, Attn: Colette Homan
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300
A Civil Service examination will be required. You will be notified by e-mail if you meet the qualifications for the examination. Please closely monitor your email for correspondence regarding your application status.
Contact Information for Applicants
Colette Homan
Human Resources
309-438-8848
cshoman@ilstu.edu
Important Information for Applicants
This position is subject to a criminal background investigation based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity/Affirmative Action Employer.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.
Application Opened: CST
Application Closes: CST
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